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Construction & Property Recruitment

Posted

25 days ago

description

Job Responsibilities:

Managing Existing Properties: Oversee properties on behalf of the owner, including arranging maintenance, handling service agreements, re–letting, conducting routine inspections, HMO renewals, and ensuring compliance with legal requirements throughout the tenancy.

Onboarding New Properties: Coordinate the management of new properties, including liaising with landlords, conducting appraisals, preparing legal documents, organising advertising, and arranging initial maintenance.

Supporting the Team: Assist the Property Management team through sharing knowledge, covering for colleagues, and providing holiday coverage.

Reviewing Applications: Collaborate with the Lettings and Applications teams to assess property applications and provide feedback to landlords.

Regulatory Compliance: Stay updated on property regulations, including HMO requirements and Health & Safety processes.

Task Management: Prioritise and manage daily, weekly, and monthly tasks efficiently to meet deadlines.

Record Keeping: Maintain accurate and up–to–date records on the company SAM database for all properties.

Tenant Support: Assist tenants throughout the rental process, from application to tenancy agreement (PRT), deposit handling, check–in, rental period, and move–out.

Financial Management: Handle rental statements, accounts, and perform annual rent reviews for managed properties.

Short–Let Management: Where applicable, manage short lets to minimise vacancies and secure future long–term leases.

Conducting Viewings and Inspections: Arrange and attend property viewings, routine visits, and liaise with the property viewing team.

Property Advertising: Ensure advertisements are accurate and well–presented, including photography and media placement.

Resolving Issues: Address any disputes or complaints within the portfolio.

On–Call Duty: Participate in an on–call rotation, covering one day approximately every 10 days and one weekend every 10 weeks (subject to change).

Additional Duties: Perform ad–hoc office tasks and support the team as needed.

Training and Development: Attend training sessions and courses to stay informed on property legislation, ensuring safety for landlords and tenants.

Personal Attributes:

Client–Focused: Professional with strong relationship–building skills.

Self–Motivated: Capable of working independently or as part of a team to meet challenging targets.

Calm Under Pressure: Able to work efficiently in a demanding environment.

Organised: Skilled in managing complex tasks and demands.

Problem Solver: Competent in decision–making, problem–solving, and people management.

Communication Skills: Excellent verbal and written communication.

Attention to Detail: Accurate and thorough in all tasks.

Experience and Qualifications:

Education and Experience: Relevant qualifications or experience in property management.

Certifications: ARLA Level 6 or equivalent (LETWELL/SafeAgent) is preferred

IT Skills: Proficient in MS Excel, Word, and PowerPoint.

Driving License: Full driving license required

Working Hours and Location:

Full–Time Schedule: Standard hours are Monday to Friday, with options from 08:00–17:00, 08:30–17:30, or 09:00–18:00 (including 1 hour unpaid break).

Location: Edinburgh

Flexible Working: Option to work from home one day a week

Saturday Rota: One Saturday per month (8:30am–1:30pm), with pay included in the annual salary. Option to opt–out after six months.

Compensation and Benefits:

Salary: 30,000 to 33,000 per year for a 40–hour week (pro–rata for part–time), including Saturday rota. Salary reviews are conducted annually.

Reduced Hours Trial: From October 2024, standard full–time hours will be reduced to 37.5 per week for three months, with annual reviews thereafter.

ARLA Qualification Requirement: Starting salary depends on completion of ARLA Level 6 or equivalent. Annual membership renewals covered by the company.

Pension Scheme: Available after three months, with up to 5% company–matched contributions.

Health Insurance: Company–provided after six months, up to 5% of salary.

Profit Share Scheme: Eligibility after one year of service.

Holiday Allowance: 28 days of paid holiday, including bank holidays, plus three additional days for personal well–being each year.

location

Edinburgh