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HAYS

Posted

14 days ago

description

Office management duties, Sage 50, handling invoices and purchase orders Your new company

An opportunity to work for a growing organisation based in Hemel Hempstead. This organisation specialises in creating innovative and functional commercial interiors, with a strong reputation built since 1978.

Your new role

Are you a detail-oriented professional with a strong background in finance and office management? My client is looking for an Office Manager to join their team and ensure a smooth operation.

Financial Management:

Utilise Sage 50 and Construction Manager systems for financial operationsHandle sales invoicing and purchase orders via Construction ManagerCollate invoices against accounts on Sage for both sales and purchasesProcess payments to Sage, ensuring they are pushed into Construction ManagerManage nominal codes and VAT codesSend profit reports to the accounts teamConduct bank reconciliations and manage credit control, including debt management. Process VAT payments and monthly paymentsAnalyse credit card statementsHandle payroll information and liaise with an outsourced payroll companyEnsure salaries and expenses are accurately coveredGain full knowledge of subcontractors, verified by HMRC, and understand reverse VAT

Administrative / Office management duties

Deal with emails and calls efficientlyWork with links to portal systems and manage journalsCollaborate with the external audit teamManage paperwork, ensuring it is accurately added to the systemOversee purchasing, suppliers, and contractorsLook after purchase invoicesHandle telephone enquiries and work with prospective clients, forwarding enquiries to the Managing DirectorUse a company mobile phone for work-related communicationsPerform general office management tasks.Ensure the smooth operation of the office environmentBecome first aid trained to support office safety

What you'll need to succeed

Proficient in using Sage 50Previous office management experience Construction Manager systems knowledge is desirableStrong understanding of financial processes, including invoicing, payments, and VAT.Excellent organisational and administrative skills.The ability to manage multiple tasks and prioritise effectivelyStrong communication skills, both written and verbalExperience of dealing with subcontractors and understanding HMRC regulations.The ability to work independently and as part of a team.First aid training is desirable

What you'll get in return

Flexible working hours

Company mobile phone

Company pension

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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location

Kent