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HR and Finance Assistant - 12 month contract
Job Summary
Our client is a world leading energy operator who is an essential player in the Renewable Energy transition.
We are seeking a dynamic and detail-oriented HR and Finance Assistant to join our client's growing team. This is a hybrid position operating from their Canary Wharf offices as well as time spent WFH.
This role will be instrumental in supporting their HR and Finance functions, particularly during the implementation of a new HRIS system. The successful candidate will possess a strong combination of HR, finance, and administrative skills, with a proven ability to work effectively in a fast-paced environment.
Key Responsibilities
HRIS Project Implementation
Assist the HR Manager in the automation and configuration of HR policy credentials and employee entitlements in a multi-platform HRIS and payroll system.
Help define and record the HR and payroll roadmap in terms of deliverables and interfaces for the HRIS and Payroll system implementations.
Coordinate with stakeholders to identify workflows and end-to-end processes for shared service deliverables.
Support testing, configuration, security, and interface dependencies for system optimization and post-go-live activities.
Coordinate cross-functional dependencies and data between the HRIS & Payroll system and other HR partner platforms.
Liaise with system vendors and project implementation managers regarding changes and variations.
Log implementation progress and milestones, maintain risks and mitigations register, and provide updates for the wider project plan.
Support data migration uploads and checking data credentials against hard data sources.
Post-HRIS Project HR Operations
Serve as a key user for the HRIS, maintaining records and instructing payroll for employees.
Maintain HRIS and interfaces, including system testing and enhancements.
Prepare and analyze/interpret data, producing periodical reports.
Support ensuring effective processes and procedures are followed.
Perform other HR administrative tasks or support as needed.
Finance
Process and verify invoices for payments and prepare files for periodical payment runs.
Review employee expense reimbursement reports for validation and provide analysis reports.
Process third-party payments in compliance with payment terms.
Verify payment details and bank details to ensure accurate and timely payments.
Address payment inquiries in liaison with business teams.
Manage periodical customer refund requests efficiently and in accordance with company policy and contracts.
Prepare, monitor, and manage prepayments, ensuring accurate recording and reconciliation.
Investigate and resolve discrepancies in a timely manner.
Maintain and update financial spreadsheets and records.
Provide other ad hoc support as requested by management.
Purchase Order Creation
Create/revise POs based on business requests, release them for approvals, follow up, and send them to vendors.
Coordinate periodical reviews of open POs to validate remaining PO values.
Qualifications and Experience
5+ years of general HR/Payroll experience
CIPD or CIPP qualified or part-qualified preferred
Experience with bambooHR HRIS or similar SME-oriented HRIS systems
Experience with payrolling systems (Payfit Payroll experience preferred but not essential)
Current knowledge of HMRC tax requirements and regulations, and prior experience in administrating UK payrolls
Good general knowledge of employment laws and practices in the UK
Experience in benefits enrolments and pension administrations is helpful
Excellent ability with Microsoft Office tools, particularly advanced Excel skills
Proactive mindset, eagerness to learn, and strong teamwork skills
Ability to work efficiently and effectively within tight deadlines, independently, and deliver results with minimal supervision
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
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